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Monday, October 28 • 4:10pm - 6:00pm
W 345 - The Vancouver Digital Roadmap ...

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The Vancouver Digital Roadmap - involving industry and government in problem driven cooperation for digital sustainability
Vincent Wintermans

It is no longer possible to see records as a by-product of our activities. The production, management and use of information has become an issue discussed in boardrooms. The world begins to apprehend that sustainable access to information is a matter of government and policy.

The government of information transcends the span of control of heritage institutions. Government, industry and civil society need each other’s help. If we want to secure long term preservation of information, we need to be able to influence the design of our digital infrastructure and architecture in the short term.

UNESCO’s Charter for the Digital Heritage highlighted the need for cooperation amongst many different stakeholders in order to overcome the specific challenges that digital heritage poses already in 2003:

Preservation of the digital heritage requires sustained efforts on the part of governments, creators, publishers, relevant industries and heritage institutions. In the face of the current digital divide, it is necessary to reinforce international cooperation and solidarity to enable all countries to ensure creation, dissemination, preservation and continued accessibility of their digital heritage. Industries, publishers and mass communication media are urged to promote and share knowledge and technical expertise.

At the first UNESCO International Conference on Memory of the World in the Digital Age (Vancouver, 2012), Martin Berendse argued for ‘an international coalition to realize a Roadmap for the Digital Preservation of the Memory of the World’. At a meeting in The Hague (Netherlands) on 5 and 6 December 2013, high-level representatives from heritage institutions, industry and government are invited to agree upon such a coalition.

As a preparation for the Hague ‘meeting, this preparatory workshop will collect feedback from the global heritage community on this initiative and gain up to date information on issues that the platform should tackle.


  • Opening by Martin Berendse (Chair, President of the International Council of Archives ICA)
  • Introduction On the principle of Open Government by Anne Thurston (International Records Management Trust
  • Case study 1: Opening up PDF-A as an ISO standard by Stephen P. Levenson (Administrative Office of the US Courts)
  • Case study 2: Digital Archiving and Metadata Standardisation Portal by Leda Bargiotti & Fulgencio Sanmartin (European Commission, Publications Office)
  • Case study 3: The growing complexity of digital ‘documents’: the Microsoft example by Natasa Milic-Frayling (Microsoft Research)
  • Discussion and feedback
  • Recommendations for the Hague meeting

avatar for Vincent Wintermans

Vincent Wintermans

Senior Policy Officer, Netherlands National Commission for UNESCO
Vincent Wintermans is policy officer at the Netherlands National Commission for UNESCO and as observer attached to the Netherlands National Committee for the Memory of the World Programme. His current professional interests are open access publishing, documentary heritage and communication & development. He participated in research on Dutch experiences with long term preservation in digital preservation and presented this at the Vancouver... Read More →


Leda Bargiotti

AUTRE, European Commission- Publications Office of the EU
avatar for Martin Berendse

Martin Berendse

President, International Council of Archives
Martin Berendse studied Dutch Law at the University of Utrecht and worked as consultant and festival director before joining the Ministry of Education, Culture and Science in 1998. In 2007 he was appointed Director of The National Archives of The Netherlands (Nationaal Archief) and –after completing the training required by law- was also made National Archivist of the Netherlands on 1 May 2009. He is currently chairing the International... Read More →

Stephen Levenson

AUTRE, Administrative Office US Courts
avatar for Natasa Milic-Frayling

Natasa Milic-Frayling

Principal Researcher, Microsoft Research Cambridge (MSRC)
Principal Researcher at Microsoft Research Cambridge (MSRC), setting research directions for the Integrated Systems Group, focussing on new paradigms for digital content management and analysis, communication, and social interaction. That resulted in over 20 prototype systems and applications that enabled research explorations and led to more than 70 conference papers, journal publications, book chapters, and technical reports that Natasa... Read More →
avatar for Anne Thurston

Anne Thurston

International Director, International Records Management Trust
Director International Records, Management Trust | bridging access to information and open data with effective records management

Monday October 28, 2013 4:10pm - 6:00pm
 Fort Saint-Jean - Room F

Attendees (20)